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Receptionist/Office Assistant

At NEW, we believe that Poverty is a monster destroying hope and prosperity in the lives of low income communities and their families. Using NEW’s transformative approach we connect people, communities, and families to their own sense of power and economic mobility. We implement a holistic approach in all we do by addressing families’ basic needs, such as finding a stable and safe place to live, to supporting ambitious plans such as purchasing a home or starting a business.

At NEW we respect and honor all families, communities and cultures. We encourage innovation and “thinking outside the box”. We expect all employees to connect, create, and celebrate by being authentic, bold, engaged and transformational.

Reports to:
Manager of Administration and Administrative Assistant
Pay:
$18.00 per hour ($37,440 per year)
Status:
Salary-Exempt
Employees to be supervised:
N/A
Work Hours:
Monday – Friday 40 hours week, occasional evenings and weekends required

Position Summary

The Receptionist/Office Assistant position is entry-level. This Receptionist/Office Assistant, under the direct supervision of the Manager of Administration/Human Resources and Administrative Assistant, will provide administrative support for the organization. The Receptionist/Office Assistant will also provide back-office support to the Organization’s Administration and Human Resources Department. The Receptionist/Office Assistant will work independently and within a team on special nonrecurring and ongoing projects.

Duties and Responsibilities

  • Greet customers and visitors in a friendly and resourceful manner – follow guest standards (check-in, etc.)
  • Answer incoming calls and direct them as necessary, as well as take/retrieve phone messages and distribute them to staff
  • Distribute incoming mail and monitor and process outgoing mail
  • Retrieve and distribute incoming faxes, and fax documents as needed
  • Coordinate delivery and pick up of Federal Express and other messenger services
  • Ensure all forms are properly maintained, stocked, and updated as needed
  • Coordinate conference room reservations to ensure they are always up to standard
  • Prepare documents as needed
  • Maintain front office appearance neat and orderly
  • Support with Distribute payroll checks
  • Inventory and create office orders of supplies for the corporate office
  • Support with the process of office supply orders for all departments/programs
  • Coordinate deliveries and pick-ups as requested
  • Assist with the creation of files
  • Prepare packages for ongoing meetings and orientations
  • Conduct data entry
  • Perform other duties as necessary

Qualifications and Experience

  • Minimum 1-year experience in an office environment
  • Must have excellent Oral and Written Communication Skills
  • Must have excellent Documentation Skills
  • Must have a Professional Demeanor
  • Must have strong computer skills
  • Must have excellent Time Management Skills
  • Possess a thorough understanding of office administrative procedures and operational use of standard office equipment
  • Maintain professional appearance and manner
  • Possess a high level of interpersonal skills to handle sensitive and confidential situations
  • Possess excellent attention to detail
  • Ability to consistently take initiative and make sound decisions

Education

High School Diploma or Equivalency

Additional Requirements

  • Fingerprinting and TB Clearance
  • CPR/First Aid Certification is a plus
  • Flexible with working hours, including evenings and weekends
  • Fluent in Spanish

New Economics for Women (NEW) is an equal opportunity employer.

For additional information you may contact NEW Human Resources:

303 Loma Drive, Los Angeles, CA 90017
(213) 483-2060 Ext-311  | [email protected]

Apply Now

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Get Help

Contact New Economics for Women by calling at:

 (213) 483-2060

or by visiting us at:

303 S. Loma Drive
Los Angeles, CA 90017

Contact NEW’s FamilySource Center at:

(818) 887-3872

or visit us at one of our locations:

CANOGA PARK
21400 Saticoy Street
Canoga Park, CA 91304

VAN NUYS
6946 Van Nuys, Ste. 220
Van Nuys, CA 91405

Contact East Los Angeles BusinessSource Center at:

(323) 568-1520

1780 East First Street
Los Angeles, CA 90033

Contact NEW Women’s Business Center at:

(818) 650-1168

or visit us at one of our locations:

21400 Saticoy Street
Canoga Park, CA 91304

554 W. Lancaster Blvd.
Lancaster, CA 93534

6946 Van Nuys, Ste. 220
Van Nuys, CA 91405

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