Contact New Economics for Women by calling at: (213) 483-2060 or by visiting us at: 303 S. Loma Drive Los Angeles, CA 90017

Family Services & Homelessness Prevention

Contact NEW’s FamilySource Center at: (818) 887-3872 or visit us at one of our locations: CANOGA PARK 21400 Saticoy Street Canoga Park, CA 91304 VAN NUYS 6946 Van Nuys, Ste. 220 Van Nuys, CA 91405

Contact East Los Angeles BusinessSource Center at: (323) 568-1520 1780 East First Street Los Angeles, CA 90033 Contact NEW Women’s Business Center at: (818) 650-1168 or visit us at one of our locations: 21400 Saticoy Street Canoga Park, CA 91304 554 W. Lancaster Blvd. Lancaster, CA 93534 6946 Van Nuys, Ste. 220 Van Nuys, CA 91405

Receptionist/Office Assistant

At NEW, we believe that Poverty is a monster destroying hope and prosperity in the lives of low income communities and their families. Using NEW’s transformative approach we connect people, communities, and families to their own sense of power and economic mobility. We implement a holistic approach in all we do by addressing families’ basic needs, such as finding a stable and safe place to live, to supporting ambitious plans such as purchasing a home or starting a business.

At NEW we respect and honor all families, communities and cultures. We encourage innovation and “thinking outside the box”. We expect all employees to connect, create, and celebrate by being authentic, bold, engaged and transformational.

Reports to:
Manager of Administration and Administrative Assistant

Pay:
$18.00 per hour ($37,440 per year)

Status:
Hourly

Employees to be supervised:
N/A

Work Hours:
Monday – Friday 40 hours week, occasional evenings and weekends required

Position Summary

The Receptionist/Office Assistant position is entry-level. This Receptionist/Office Assistant, under the direct supervision of the Manager of Administration/Human Resources and Administrative Assistant, will provide administrative support for the organization. The Receptionist/Office Assistant will also provide back-office support to the Organization’s Administration and Human Resources Department. The Receptionist/Office Assistant will work independently and within a team on special nonrecurring and ongoing projects.

Duties and Responsibilities

Greet customers and visitors in a friendly and resourceful manner – follow guest standards (check-in, etc.)
Answer incoming calls and direct them as necessary, as well as take/retrieve phone messages and distribute them to staff
Distribute incoming mail and monitor and process outgoing mail
Retrieve and distribute incoming faxes, and fax documents as needed
Coordinate delivery and pick up of Federal Express and other messenger services
Ensure all forms are properly maintained, stocked, and updated as needed
Coordinate conference room reservations to ensure they are always up to standard
Prepare documents as needed
Maintain front office appearance neat and orderly
Support with Distribute payroll checks
Inventory and create office orders of supplies for the corporate office
Support with the process of office supply orders for all departments/programs
Coordinate deliveries and pick-ups as requested
Assist with the creation of files
Prepare packages for ongoing meetings and orientations
Conduct data entry
Perform other duties as necessary

Qualifications and Experience

Minimum 1-year experience in an office environment
Must have excellent Oral and Written Communication Skills
Must have excellent Documentation Skills
Must have a Professional Demeanor
Must have strong computer skills
Must have excellent Time Management Skills
Possess a thorough understanding of office administrative procedures and operational use of standard office equipment
Maintain professional appearance and manner
Possess a high level of interpersonal skills to handle sensitive and confidential situations
Possess excellent attention to detail
Ability to consistently take initiative and make sound decisions

Education

High School Diploma or Equivalency

Additional Requirements

Fingerprinting and TB Clearance
CPR/First Aid Certification is a plus
Flexible with working hours, including evenings and weekends
Fluent in Spanish

New Economics for Women (NEW) is an equal opportunity employer.

For additional information you may contact NEW Human Resources:

303 Loma Drive, Los Angeles, CA 90017
(213) 483-2060 Ext-311 | [email protected]

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New Economics for Women is a California-based 501(c)3 nonprofit organization.

New Economics for Women has made reasonable efforts to provide an accurate translation. However, no computerized translation is perfect and is not intended to replace traditional translation methods. If questions arise concerning the accuracy of the information, please refer to the English edition of the website, which is the official version.